Scheduling a Meeting using Teams
Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting.
There are several ways to schedule a meeting in Teams:
- Select Schedule a meeting in a one-on-one or a group chat (below the box where you type a new message) to book a meeting with the people in the chat. You can't schedule a meeting from a meeting chat.
- Go to Calendar on the left side of the app and select New meeting in the top right corner.
- Select a range of time in the calendar. A scheduling form will pop open.
The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.
Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.
Scheduling a Teams meeting using Outlook
Outlook on the desktop
- Open Outlook and switch to the calendar view.
- Select New Teams Meeting at the top of the view.
Note: Even if you begin by selecting New Meeting or New Appointment, you can make it a Teams meeting by selecting Teams Meeting at the top of the new event form.
- Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).
- Add your meeting subject, location (if applicable), start time, and end time.
- Create your message.
- Select Send.
Note: The Teams meeting join details are added to the meeting invite automatically.
Starting a new Teams Chat
You start one-on-one and group chats the same way: by selecting New chat at the top of your chat list.
Start a one-on-one chat
Once you've selected New chat and entered a person’s name, compose your message in the box at the bottom of the chat. To open formatting options, select Format beneath the box where you type your message.
When you're ready, select Send or press Enter to start the chat.
You can also start a one-on-one chat from someone's profile card. Open it by choosing their picture in a channel or by using search.
Start and name a group chat
Create a group chat the same way you start a one-on-one chat.
- Select New chat at the top of your chat list.
- Select the down arrow to the far right of the To field and then type a name for the chat in the Group name field.
- Type the names of the people you’d like to add in the To field.
Start a new chat and select the down arrow
Type a name for the group chat and add people
This starts a new conversation. Everyone who has access to the group chat can send messages.
You can include up to 250 people in a group chat.